ERP Flow


* Calendars
* Management of shifts & holidays
* Bill of material
* Multi-level BOM with co-products and by-products
* Optional bill for costing, production and rework
* Demand management based on forecasts and sale orders
* Work order management
* Backward and forward scheduling
* Order acceptance and execution
* Rework orders and back flush orders
* Shop floor control
* Order reporting based on activity or work orders
* Rejection and scrap reporting
* Production issues, receipts and returns
* Material and order-based estimation
* Planning
* Lot for lot, period order and fixed lot planning policies
* Master production scheduling and MRP-II
* Distribution
* Bill of distribution, stock transfer process
* Production costing
* Work order settlement

Accounts Receivable

* Sale of non-stock items
* Multiple invoice types (order-based, direct, dropship)
* Multiple items in a single invoice (including KITS)
* Customer balance adjustment
* Customer Debit / Credit note
* Customer ageing
* Recording dunning charges
* Dunning letters
* Multi-currency processing – order in one currency and invoice in a different currency
* Multiple TCD codes (Taxes / Charges / Discounts)
– document / line level.
* Lot / Serial tracking
* Excise, VAT and Sales Tax computation in invoice
* Multiple receipts types – regular / advance
* Adjust customer outstanding on receipt
* Automatic discount / penalty computation on adjustment
* Non-customer-based receipts (sundry receipts)

Accounts Payable

* Purchase of non stock items.
* Multiple Invoice types like Order based, Direct and Drop ship.
* Multiple Items in a single Invoice.
* Multi currency processing – order in one currency and invoice in a different currency.
* Multiple TCD Codes – document / item level.
* Excise, VAT, sales, service tax and customs computation in invoices.
* TCD handling based on "No Posting" and "Expense / Asset / Liability" posting rules.
* Capturing Alternate Qty and value for items and TCDs based on that.
* Computation of freight, insurance etc.
* TDS deduction in supplier item and non-item invoices.
* TDS deduction under more than one IT section for the same supplier.
* Classification of invoices using user definable types.
* TDS Payments to statutory authorities.
* TDS certificate generation.
* Supplier account based Debit / Credit Note.
* Payment batch with multiple suppliers / invoices.
* Centralized payments.
* Automatic discount / penalty computation on payment.
* Maintaining check series master.
* Automatic / manual check payment.
* Voiding of check and direct debit payments.
* Bank limit check on payment.
* Supplier advance payment.
* Supplier deposit payment.
* TDS on supplier advances.
* Non supplier based payments (Sundry payments).
* Payments to customer.
* Classification of Payments with user definable types for cash flow reporting.
* Letter of Credit against supplier invoices.

Sales & Shipping

# Sales quotation
# Record orders from one time / regular customers
# Multiple items in a single order (including KITS)
# Multiple schedules handling
# Dropship order handling
# Sale UOM different from Stock UOM
# Item rate defaulting from price lists / item administration
# Multiple TCD codes – document / line level
# Lot / Serial no. tracking
# Excise, VAT, sales tax computation in order
# Link to opportunity ID and sales people
# Stock availability check in order
# Warehouse specification for each order line no.
# Pack slip for single / multiple orders
# Pick sheet generation against a pack slip
# Capturing carrier and packing details

Business Analytics

* Multi-dimension data analysis
* Generates reports that can be viewed graphically
* Insight on "what if analysis"
* Facility to export data to Microsoft Excel
* Data analysis through “drag and drop”
* Helps to design the report with the available fields

Fixed Assets Management

* Definition of Physical Location of Asset.
* Hierarchy of locations can be maintained.
* Grouping of Asset based on Asset Class.
* Default Inventory Cycle and Numbering Type for an Asset Class.
* Defining Asset Depreciable – YES/ NO.
* Asset Class activated based on Account Rule definition.
* User defined depreciation rules for calculating depreciation based on different combination of rates, methods, basis and conventions.
* Grouping assets under depreciation category based on common depreciation parameters.
* Capturing legacy details of Asset No., Tag details, Properties and Depreciation particulars through initial asset entry.
* Validation of Initial balances–Sum of asset and cumulative depreciation is same as in GL.
* Capitalization of Asset with Integration with Payables Management.
* Non-Capital document capitalization.
* Capitalization of exchange rate fluctuations.
* Multiple Tags for Asset.
* Cost, Business Use %, In Service Date and Depreciation category at tag level.
* Additional details like Warranty, Serial No., Ref Doc., Custodian etc. at tag level.
* Exceptional capitalization through Capital Journal Vouchers.
* Amendment of Asset to enhance its value as existing or new Tags.
* Reversal of Asset Capitalization.
* Depreciation Processing at tag level.
* Process, Delete/ Confirm depreciation.
* Set Suspension period in case of shut down etc., so that depreciation need not be charged.
* Posting entries to specific Cost Center other than Asset Cost Center.
* Reverse confirmed depreciation.
* Depreciation Adjustment to increase or decrease depreciation already charged.
* Retire a single asset, an asset tag, range of assets and an asset class.
* Asset Retirement as Sale or Scrap.
* Implicit depreciation on retirement to arrive at the Asset Book Value as on date.
* Generate Customer Direct Invoice for Sale of Asset
* Reversal of Retirements.

Logistics Management

* Maintain vehicle records of various transport suppliers.
* Capture of vehicle number, registration number, default driver name and contact details.
* Capture of route origin and destination details.
* Capture of default distance and list of transhipment points.
* Maintain contractual agreements with customers to execute logistic operations on their behalf for a service fee.
* Support for Multiple Routes and Consignments against a single contract.
* Contract valuation based on Rate/Quantity or Rate/Distance or a combination of both.
* Provision to include any taxes, charges & discounts.
* Provision to make cash/bank receipts against Customer Contracts.
* Provision to print customer contract (Invoice copy).
* Provision to enter into contractual agreements with transport suppliers to provide necessary number of vehicles needed for shipping the consignment.
* Provision to include any taxes, charges & discounts
* Provision to include multiple route based consignments in a single truck hire agreement.
* Transaction to capture the actual shipment details
* Provision to link the vehicle and driver information with the consignment information.
* Shipment related details like packaging type, nature of goods, actual weight, value of goods, dimensions can be captured.
* Provision to bear fuel charges in lieu of giving advance to the transport supplier.
* Loading/Unloading and other similar charges, taxes etc can be included in the transaction.
* Provision to capture the proof of delivery with details like the date/time and condition of goods.
* Provision to make payments to transport as well as fuel suppliers against received consignment.
* Provision to print Consignment Note as well as the Fuel Indent.
* Facility is provided to create Supplier Advance Voucher against the Consignment Note.

ERP (Financial Management)

Accounting Setup

* Definition of all the assets, liabilities, income and expenses in US GAAP and Schedule VI mapping format.
* Definition of the usage accounts.
* Control accounts and automatic posting accounts definition.
* Definition of the FBT sections, percentage, FBT rate, surcharge and cess.
* Definition of analysis of type for a set of analysis codes.

Bank/Cash Definition

* Maintenance of bank reference no. along with the corresponding address details and bank clearing number.
* Maintenance of bank book details such as bank code, bank account number, credit limit, drawable limit, over draft amount, effective date for interest rate, interest rate for overdraft balance and interest rate for the credit balance.
* Creation of various cash accounts that is being used by the company.

Financial Book Processing

* Definition of all the initial balances of the assets and liabilities for a given period.
* The data of the legacy system is transferred over here.
* The balances entered in the system can be frozen at a later point of time.
* Balances can be maintained in base as well as transaction currency

Calendar and Timetable Definition

* Definition of financial, payroll and leave calendar
* Financial Calendar: Financial and process periods are computed based on the frequency of the periods (monthly, half yearly, quarterly and yearly).
* Payroll Calendar: The calendar is generated on the basis of the period unit, maximum and minimum unit, payment frequency and the number of process periods.
* Leave Calendar: The various days of leave that occurs for a company are defined by specifying the from and to date and the particular day in the week.

Account Rule Definition

* Item/Sale Account Definition: Mapping of the stock, WIP, Subcon WIP, sales, sales return, MLT, COGS, consignment sales, stock adjustment and purchase price variance account to the corresponding Item account groups
* Usage Account Definition: Mapping of all the corresponding usage accounts to the corresponding usage ID.
* Bank/Cash Definition: Mapping of all the bank/cash accounts to the corresponding bank/cash ID.
* Payables Account Definition: Mapping of all the payables, deposit and advance account codes to the corresponding supplier groups.
* Receivables Account Definition: Mapping of all the receivables, deposit and advance account codes to the corresponding customer groups.
* TCD Account Definition: Mapping of all the TCD accounts to the corresponding TCD codes (Purchase and Sales).
* TDS Account Definition: Mapping of all the TDS account codes to the corresponding TDS rules that are specified.
* Asset Account Definition: Mapping of the capital WIP, capitalization asset, cumulative depreciation and depreciation accounts to the corresponding asset class code.

Maintain Exchange Rate

* Exchange rate can be defined on a daily basis.
* Facility to view the exchange rate by date.
* The exchange rate from the base to transaction currency can be maintained by specifying tolerance limits or tolerance percentage.

Journal Voucher & Recurring Voucher Template

* Recording of business transactions in the journal books of accounts.
* Can be created with multiple account codes in multiple currencies.
* Calculates the transaction amount in the base currency based on the exchange rate.
* Ensures that the cumulative base amount of all credit account codes tallies with the cumulative base amount of all debit account codes.
* Recurring Voucher Template: Creation of recurring journal vouchers with effective period and posting frequencies, which can be weekly, fortnightly, monthly or a financial period.

Bank, Tax Reconciliation and Document Tracking

* Bank reconciliation.
o Reconcile the account of a bank code for a particular period(monthly, fortnightly, or weekly).
o View reconciliation details of all receipt transactions or payment transaction or both.
o View all reconciled or un-reconciled transactions or both for a bank code.
* Tax Reconciliation.
o Reconcile all the tax related excise invoices for claiming RG23 credit against the corresponding PLA account.
* Document Tracking.
o Tracks all outstanding statutory sales tax concessional forms or TDS certificate that are either to be given to the suppliers or to be collected from the customers.

Financial Calendar Closure

* Allows you to close the financial periods and finance book on a periodic basis.
* Provides for provisional or final closure of the finance book.
* Allows you to view and close pending transactions.


ERP (Inventory Managment)

UOM Management

* Multiple UOM in the system.
* Classification of UOM – decimal and non-decimal.
* UOM conversion generic in nature.
* UOM conversions specific to an item.

Item Management

* Classification of items – raw material, capital item, finished good, packing material, consumables etc.
* Multiple UOM for an item – stock UOM, purchase UOM, sale UOM.
* Facility to change the UOM at the transaction level.
* Controlling the source of an item – production, purchase, subcontract, stock transfer.
* Controlling the usage for an item – production, sales, maintenance.
* Price definition for sales and purchase separately.
* Standard cost for an item.
* Lot and serial control for items.
* Substitutes for an item.
* Drawing number, item specifications against an item.
* Grouping of items for analysis purposes.

Kit Management

* Definition of an item as a kit.
* Constitute items for a kit.
* Quantity for each constitute item of a kit.
* Primary item for the kit.
* Sales price for a kit.

Inventory Planning

* Manufacturing lead time and purchase lead time for an item.
* Reorder level planning, MPS, MRP and Min-Max level planning.
* Automatic replenishment for reorder and Min-Max level planning through purchase orders.
* Reorder point and reorder quantity tracking.
* Minimum level and maximum inventory level tracking

Warehouse Management

* Capital item warehouse and non-capital item warehouse.
* Multi level hierarchy of storage – warehouse, zone, bin.
* Auto stock allocation and issue methods at warehouse level and item level.
* Max zone bin allocation and min zone bin allocation.

PI Plan

* Physical count of actual stock in the organization.
* Validity dates for the PI plan.
* PI plan at warehouse level or zone level.
* Physical tag generation at warehouse, zone, bin or item level and printouts.
* Auto stoppage of transactions for warehouse with PI plan attached as part of control mechanism.
* Comparison between counted quantity and system quantity.
* Auto status change of tags based on the count quantity.
* Recount status based on tolerance levels for the difference between count and system quantity.
* Zone-wise and bin-wise stock quantity discrepancies can be tracked.
* Stock Adjustment for quantity discrepancies between system quantity and actual quantity.

Stock Value Adjustment

* Item-wise stock value adjustment.
* Standard cost revaluation.
* Automatic accounting in finance ledger and inventory ledger.
* Positive value adjustment and negative value adjustment

Shelf Life Management

* Shelf life for each item.
* Auto expiry date calculation based on receipt date.
* Manual expiry date in case of purchased items.
* Automatic status change of the items based on expiry date

Attribute Management

* Attribute definition for each item.
* Attribute classification into quantitative and qualitative.
* Minimum value, maximum value and standard value for quantitative attributes.
* Attributes to be inspected.
* Actual attribute recording during receipts and comparison against the standard acceptable attribute value

Inventory Valuation

* Multiple inventory valuation basis – FIFO / LIFO / standard cost / weighted average / actual costing.
* Inventory evaluation, mapped for each item.
* Automatic stock ledger and finance ledger update based on item valuation basis.
* Multiple stock issue basis – FIFO / LIFO / user defined allocation.
* Stock valuation based on landed cost

Material Request Maintenance

* Material request from the store by the shop floor is done using this transaction.
* List of materials to be issued can be defaulted with the help of Bill Of Material code.
* Value of stock issued to the shop floor can be monitored.
* Goods get allocated (status conversion) once a material request is done for the store.
* Allocation of goods can be automated or user-defined.

Stock Issue Maintenance

* Stock can be of five types namely:
i. Inventory type – Done against a Material request
ii. Subcontract type – Done against a Subcontract order
iii. Sales type – Done against a Customer invoices
iv. Production type – Done against a Production order
v. Unplanned type

* Value of stock issued through different types of issues can be accounted in different account codes and the same can be analyzed over different periods by using cost centers.
* Lot/Serial number of items moved can be tracked.
* Mapping of issues against reference documents helps to keep the track over the actual quantity of goods requested and shipped.

Stock Receipt Maintenance

* Stock receipt can be of three types namely:

i. Purchase receipt – Done against supplier invoices
ii. Production receipt – Dome against production order
iii. Unplanned receipt
* Stock either in accepted and rejected status can be issued or received.
* Lot/Serial number of items received can be tracked.
* Mapping of receipts against reference documents helps to keep the track over the actual quantity of goods ordered and received.

Stock Transfer Maintenance

* Kits can be moved from one warehouse to another.
* Movement of items from the bin of one warehouse to bin in another warehouse is also possible.
* Stock in accepted and rejected status can be transferred.

Stock status conversion

* Stock status of a whole lot or of a single item (serial controlled) in the lot can be converted from accepted to rejected.
* Only stock in rejected status can be issued back as purchase return or taken back as sales return.
* Reason for status conversion and the name of the person inspecting the item can be maintained.
* Quality attributes of the item rejected can be specified.

Inquire stock

* Value of stock in each warehouse can be taken.
* Quantity of items in different status can be taken.
* Location of items within the company is possible.

Stock Return

* Return of stock from the shop floor to store is done through this transaction.
* The status of item returned can be of either accepted or rejected status.
* Stock return is of two types:

i. Production return – Done against a work order
ii. Inventory return – Done against a material request
* Value of stock returned through different types of stock return can be accounted in different account codes and the same can be analyzed over different periods by using cost centers.
* Lot/Serial number of items returned can be tracked.